Submission
Submission
Submissions will be made using the easyacademia.org submission system. Before you start the submission process, please read through the submission guidelines below.
Submission is CLOSED
Submission Closed on the 28th of February 2023 (AOE)
Abstract submission guidelines
Abstracts must be submitted to one out of a range of topic tracks that are offered. Submitting authors are requested to check the entire list of tracks carefully so as to ensure they submit to the most appropriate track.
Each track will be chaired by two track chairs appointed by the Scientific Committee. The track chairs will assess the submissions within their tracks. The Scientific Committee has the final decision on the inclusion of abstracts and on the final presentation format.
How are abstracts assessed for inclusion in the scientific programme?
- The abstract content should be explicitly linked to at least one aspect of health psychology
- The abstract content must be received on time and presented in the appropriate format, e.g., it must not exceed the word limit (details below).
- The abstract should not report research that has been published at the time of submission or research presented at previous EHPS Psychology conferences.
- The study must have followed the standards of ethics in research with human beings and/or animals that apply and have obtained appropriate ethical approval (if an empirical study).
- Submissions of primary and secondary empirical research must include analyses and a summary of findings. It is not sufficient to state “the data will be analyzed” or “findings will be presented/discussed”.
- English language and grammar should be satisfactory, spelling should be consistent.
Submissions of good quality meeting these criteria will be accepted for
inclusion in the scientific programme.
The most common reasons for rejecting abstracts are:
- Incomplete or insufficient empirical evidence reported in the abstract.
- Did not include theories or applications directly relevant to the discipline of health psychology.
- The guidelines on abstract submission were not adhered to.
- The abstract arrived after the deadline for submission.
- The number of presentations allowed for the presenting author was exceeded.
Oral contributions can be submitted in the following formats:
- Oral presentation (individual or as part of a symposium)
- State-of-the-art presentation
- Discussion or audience engagement activity as part of a symposium
- Roundtable/debate presentation
- Science slam
Acting as chair (e.g., for a symposium or roundtable) does not count as an oral contribution, and there is no limit on the number of non-presenting co-author contributions.
All accepted abstracts will be published as an online abstract book and as a supplementary online issue of the European Health Psychologist (EHPS). It is assumed authors give consent and authorize the Scientific Committee to publish their abstract.
Please note that presenting authors of all accepted abstracts must register and pay the conference registration fee (in-person or online) by the deadline for pre-conference online registration.
The abstracts of authors who fail to do so will be removed from the programme and will not be published in the final abstract book or in the EHPS.
Submission options and abstract formats
We expect most submissions to be for oral (individual or symposia) and poster presentations. Oral and poster submissions are subjected to the same assessment criteria in relation to acceptance. However, usually, many more abstracts are submitted for oral presentations than there are slots available within the programme and so the Scientific Committee, in collaboration with the track chairs, will decide which submissions to include as oral presentations and which as poster presentations. These decisions are made in order to try and achieve a balanced programme, which includes high-quality research and reflects contributions from a range of topics, theoretical perspectives, and methodologies.
When submitting an abstract, the preferred type of presentation should be chosen from the options below, and the appropriate abstract format guidelines followed:
ORAL PRESENTATIONS
Oral presentations will last for a total of 15 minutes (10 minutes presentation and 5 minutes for audience questions) and typically describe original empirical primary or secondary research. They can also include “important replications” (please state in the abstract what this study is replicating and why this is important) or describe “lessons learned” from problems and pitfalls in specific research projects (for the abstract format guidelines, please see the “lessons learned” section for poster presentations, below).
Abstracts not accepted for oral presentation will automatically be considered for a poster presentation. Please do not submit the same abstract twice.
All oral presentations will be allocated by the track chairs to individual paper sessions lasting for 90 minutes (i.e., your oral presentation would be one of six presentations within a session on a common topic).
Abstracts for oral presentations should include:
Author(s) details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.
The body of the text should be no longer than 250 words and include:
Findings: Quantitative studies should include a summary of the results (accompanied by important statistical information); qualitative studies should include a description of the main findings such as the themes or categories generated. Note: it is not acceptable to state “findings will be presented”. An abstract that does not include findings will be automatically reassigned as a poster presentation.
Please do not include (a list of) references in the body or at the end of your abstract.
STATE-OF-THE-ART PRESENTATIONS
State-of-the-Art submission is now CLOSED
State-of-the-art presentations allow researchers to present on particularly novel or highly impactful or cutting-edge research in health psychology. Only a limited number of state-of-the-art presentations, which are allocated a 45 minute slot, will be included in the conference programme. If you wish to give a state-of-the-art presentation, please submit in one document a 300-word abstract and a short statement (max 150 words) justifying why your presentation should be selected for inclusion in the programme. The deadline for submissions for state-of-the-art presentations is Friday 27th January 2023 Friday 10th February 2023(please note the early deadline). These submissions will be judged by the Scientific Committee and a decision communicated by early February, before the abstract submission deadline for other submission formats. Therefore, authors who receive a negative decision will be able to submit another oral contribution.
SYMPOSIA
Symposia provide an opportunity for a series of presentations focused on a particular topic. Symposia should last 90 minutes and be constructed in 15-minute slots. You need to include a minimum of four oral presentations and a maximum of five oral presentations, from different authors on a related topic. You may use the two final slots flexibly, but at least one of these must be an alternative format to an oral presentation. For example, within your symposium you could have four oral presentations, with a discussion and audience engagement activity for the two final slots, or five oral presentations plus a discussion activity. All six slots must be filled, and each slot must contain a unique presentation/activity, e.g., the same presentation/activity should not last for two consecutive 15 minute slots. The authors should be from at least two different countries, preferably more (the United Kingdom is considered as one country in this regard).
We welcome symposium submissions on any topic of relevance to health psychology, including those focusing specifically on the conference theme.
The symposium convenor must submit the symposium details, a symposium overview abstract and the timetable indicating the running order of the six 15-minute presentations/activities that comprise the symposium. Following this submission, the abstract submission system will automatically email the authors named in the symposium details as responsible for each oral presentation in the symposium a code for the symposium. These authors should then submit their respective abstracts as per the instructions for oral presentations (see above), but they must use the code which they have received from the system to link their submission to the symposium. Further details are provided below.
Symposium details and overview abstract format:
Title: 15 words or fewer (use upper-case letters only for the first word and names).
Convenor details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country. There can be up to two convenors, but it is a requirement that one of the convenors is designated as responsible for the symposium
Chair details (name and affiliation): First name(s) followed by surname(s); institution of affiliation; country. There can be up to two chairs. The chair may be the same person as the convenor or an author of one of the symposium presentations.
Symposium overview abstract (maximum 300 words) including:
Please do not include (a list of) references in the body or at the end of your abstract.
Please note that the symposium overview abstract and all individual oral presentation abstract in the symposium must be submitted to the same track.
ROUNDTABLES AND DISCUSSIONS
Roundtables and discussions are intended as fora for the engagement and discussion of issues of relevance to Health Psychology by critiquing current evidence and suggesting future directions for research and applications. The session, which lasts 90 minutes, should select a specific topic or issue which is to be the focus of discussion from different perspectives and actively encourage participation by the attending conference delegates. The contributors to the session should provide concise and coherent summaries of their respective perspectives on the topic/issue sufficient to enable delegates to participate in the session.
Roundtables and discussions usually involve up to five very brief presentations (max. 5 minutes each) from different presenters (from a minimum of two countries; the United Kingdom is considered as one country in this regard) and are aimed at developing ideas on a topic. For both types of session, an interactive and structured discussion period is required. The organizers need to present a timetable and a plan for audience engagement and facilitating discussion, e.g., through fishbowl formats or facilitated small-group work.
We welcome roundtable or discussion submissions on any topic/issue of relevance to health psychology. Submissions could, for instance, focus on how to strengthen the contribution of health psychology to improving population health, possibly with contributors outside health psychology; involving representatives of the patients and the public in all research stages to increase the impact of health psychology research; and incorporating health psychology expertise in the teaching and training of health practitioners to facilitate the translation of research evidence into clinical practice.
The convener of the roundtable or discussion should make the submission, which should include the following details:
Title: 15 words or fewer (use upper-case letters only for the first word and names).
There can be up to two convenors, but it is a requirement that one of the convenors is designated as responsible for the submission. The convenor(s) also serves as the chairperson who takes responsibility for leading the discussion and asking questions.
There should be no more than five contributors.
Roundtable/discussion overview abstract (maximum 400 words) including:
Objectives : up to four objectives, summarizing what you expect the discussion to achieve.
Please do not include (a list of) references in the body of your abstract or at the end of your abstract.
POSTER PRESENTATIONS
Poster presentations can be one of three types: (a) Standard poster, (b) Lessons learned or (c) Work in progress. The abstract format for each type of poster is slightly different.
(a) Standard poster
These are for presentation of empirical research or reviews. For standard posters, the abstract format is the same as for oral presentations, see above.ter is slightly different.
(b) Lessons learned
Since, very often, problems in research tend to be very informative, a presentation can be devoted to discussing lessons learned from problems and pitfalls in specific research projects.
Abstracts for “Lessons learned” posters should include:
Title: 15 words or fewer (use upper-case letters only for the first word and names).
Author(s) details (name and affiliation): Name: first name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.
Methods: Quantitative studies should include design, participants (including number of participants), measures and analysis; qualitative studies should include design, participants, methods of data collection and analysis, e.g., thematic analysis, discourse analysis, interpretative phenomenological analysis.
Please do not include (a list of) references in the body or at the end of your abstract.
(c) Work in progress
Abstracts for “Work in progress” posters should include:
Author(s) details : (name and affiliation) Name: first name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.
Methods : Quantitative studies should include design, participants (including number of participants), measures and analyses; qualitative studies should include design, participants, methods of data collection and analysis, e.g., thematic analysis, discourse analysis, interpretative phenomenological analysis.
Please do not include (a list of) references in the body or at the end of your abstract.
FLASHLIGHT TALKS
(a) Standard talk
These are for presentation of empirical research or reviews. For standard talks, the abstract format is the same as for oral presentations, see above.
(b) Lessons learned
Since, very often, problems in research tend to be very informative, a presentation can be devoted to discussing lessons learned from problems and pitfalls in specific research projects.
Abstracts for “Lessons learned” talks should include:
Title: 15 words or fewer (use upper-case letters only for the first word and names).
Methods: Quantitative studies should include design, participants (including number of participants), measures and analysis; qualitative studies should include design, participants, methods of data collection and analysis, e.g., thematic analysis, discourse analysis, interpretative phenomenological analysis.
What went wrong: Describe the limitations/obstacles faced in conducting the research and how this impacted upon, for example, the study findings or objectives.
Possible solutions: Describe possible solutions (if any).
Conclusions: What have we learned from this?
Please do not include (a list of) references in the body or at the end of your abstract.
(c) Work in progress
This type of presentation allows researchers to provide information about, and share their reflections on, work in progress. Although these presentations do not require data collection to be completed, the work still has to be of a demonstrably good scientific quality to be accepted. Consequently, the abstract should have clear and explicit aims and objectives, hypotheses or research questions; methods should be clearly described, with an explicit statement of intended sample characteristics and justification for this; a clear plan of analysis should be outlined, which should make clear how the intended analyses will address the research aims or research question; and the discussion section should clarify the expected or potential implications of the research.
Abstracts for “Work in progress” talks should include:
Title: 15 words or fewer (use upper-case letters only for the first word and names).
Methods: Quantitative studies should include design, participants (including number of participants), measures and analysis; qualitative studies should include design, participants, methods of data collection and analysis, e.g., thematic analysis, discourse analysis, interpretative phenomenological analysis.
Expected results: Describe the preliminary or expected results.
Abstracts not accepted for flashlight talks will automatically be considered for a poster presentation.
SCIENCE SLAM
This year, for the first time, conference contributors will take center stage in what promises to be a highly entertaining evening event. Welcome to the first-ever EHPS science slam!
We will organize an inclusive and informal evening event, open to both conference attendees (entry included in the conference fee) and the public. Conference contributors will take to the stage, presenting their own research in a format somewhere between a TED talk and standup comedy. You can do whatever you want – but don’t be boring and don’t be longer than 10 minutes!
It’s not a competition – all that is important is to get the audience inspired about psychology!
If you want to participate, send a short (150 words) abstract of your presentation and/or a 3-minute-video of yourself slamming your research.
Contributions will be selected and curated into a program for the evening by the organizing committee.
WORKSHOPS
This category of submission refers to sessions provided before the official opening of the conference (EHPS 2023 Pre-Conference Meetings and Workshops).
A workshop provides an opportunity for a group of participants to achieve a specific goal or address a particular problem. It may be designed to train or educate participants in a particular research methodology or theoretical approach, or to address a specific problem, such as how to use research findings in health care or policy. A workshop can also be a useful way to develop a consensus on a particular issue. For example, the goal of the workshop may be to produce a position statement or policy on a given topic, to identify priorities in an area or to develop theoretical perspectives or methodologies. It should have a clear structure and require active participation by everyone involved.
The SYNERGY Board assesses workshop submissions in terms of their overall quality, their attractiveness for health psychologists, the expertise of the facilitators and the activities suggested to attain the workshop objectives.
A workshop proposal must be submitted by the convenor and must include the following details:
There can be up to two convenors, but it is a requirement that one of the convenors is designated as responsible for the workshop. Facilitators should be experts in the topic and write a short statement about their expertise in this area.
An indication whether a half-day or full-day workshop is preferred.
Workshop overview abstract (maximum 300 words) including:
- Objectives: up to four objectives, summarizing what you expect the workshop to achieve and issues to be addressed.
- Activities: an indication of the activities that will be undertaken during the workshop.
- Description of the intended participants.
- The maximum number of participants for the workshop.
Please also note that:
Conference workshops should focus on topics that correspond with the conference tracks and should be of broad relevance to health psychology such as methods, scientific writing, intervention techniques and development strategies, evaluation strategies, health behavior theories, implementing health psychology into practice, critical reading, etc. We particularly welcome proposals for workshops related to the conference theme.
Full-day workshops are reimbursed with 250 Euros per workshop (not per facilitator) and half-day workshops are reimbursed with 125 Euros per workshop (not per facilitator) by the EHPS.
Workshops will take place providing a sufficient number of participants apply to ensure the workshop is feasible and financially viable. If only a small number of participants registers for a workshop, the EHPS has the right to cancel it up to four weeks ahead of the conference.
VIRTUAL ORAL PRESENTATIONS AND POSTERS
We encourage participants to submit their research for face-to-face presentation at the conference in Bremen. However, we acknowledge that valid reasons might prevent participants from attending the conference in person. The conference offers the option to present research via virtual oral presentations and/or virtual posters.
Virtual oral presentations will need to be pre-recorded on video (maximum duration 12 minutes) and will be available via the conference platform. Virtual oral presentations will not be scheduled in the programme but can be viewed anytime during and after the conference. Titles and authors of virtual oral presentations will be presented in a dedicated section of the programme booklet.
Virtual poster presentations will need to be submitted to the conference platform prior to the conference and can be accompanied with a short 3-minute video presentation, which can be viewed anytime during and after the conference. In addition, the virtual posters will be printed and put up during the poster presentation session the poster is scheduled to appear in. This will incur a printing fee of 15 Euros, to be payable during registration.
The abstract format for virtual oral presentations and virtual posters is the same as for oral presentations and poster presentation, see above.
Submission is CLOSED
Submission Closed on the 28th of February 2023 (AOE)